Revolutionizing garden centre logistics with AIDA's AI agents

In the garden centre sector, where the variety of products, suppliers, and seasonal cycles makes logistics extremely complex, AIDA's intelligent agents are revolutionizing document and operational management.

Thanks to its Agentic AI technology, AIDA allows leading companies in the sector to transform their daily operations, making them smoother, traceable, and more sustainable.

The challenge: complex warehouses and fragmented supplies

Nurseries manage a highly varied supply chain: seeds, pots, fertilizers, plants in different growth stages, with suppliers distributed nationally and internationally.

Each shipment generates different documents (delivery notes, DDTs, invoices, phytosanitary passports), often received in different formats and filed manually.

This traditional approach leads to:

Long times to retrieve related documents
Risks of errors in stock management
Lack of visibility on the relationship between orders, deliveries, and invoicing

The AIDA solution: intelligent automation and relational document management

1. Intelligent Document Processing (IDP)

AIDA digitizes and automatically interprets paper or PDF documents, even handwritten ones, extracting critical data such as:

Item codes/plant descriptions
Quantities and prices
Delivery destinations
Supplier data
Phytosanitary passport information

With just one click, you can teach AIDA where to read the data of interest, eliminating hours of manual entry.

The main solution consists in the precise alignment between the data contained in paper documents, sometimes even handwritten, and the customer's ERP for an inventory of just under 100,000 managed plants.

Thanks to Graph Database technology, AIDA creates relationships between documents such as purchase orders, DDTs, invoices, and claims, building a navigable document graph:

From order to delivery to invoice: all documents are automatically linked.
It is possible to view the supply history for a single item or supplier.
Anomalies (e.g., incomplete deliveries) are automatically detected and notified to the user in real-time.

3. Workflow automation and validation

Through automated AI agents:

Delivery notes are checked against orders.
Invoices are accepted only if consistent with the quantities actually received.
Discrepancies trigger automatic alerts.

This automation reduces errors, waste, and delays, leading to an actual time saving of 90%.

A concrete case: centralized garden centre management

The client is a major garden centre / nursery in Central Italy that implemented AIDA to coordinate 4 regional logistics hubs:

Over 200 suppliers
15,000 active references
Thousands of transport documents each month

With AIDA, they achieved:

90% reduction in delivery verification times
Real and measured ROI exceeding 1500% in less than 3 months
Complete elimination of errors in transport documents and invoices

AIDA provides detailed statistics and real-time insights based on transport documents scanned in the various warehouses distributed across the territory, allowing management to intervene thanks to various alerts on the supply chain.

Integration with ERP and archiving systems

AIDA connects in real-time with ERPs and platforms such as SAP, SharePoint, or Xerox DocuShare, keeping data always synchronized and accessible.

Conclusion

AIDA's AI-based intelligent agents are transforming the way nurseries manage documents, warehouses, and supplies.

With a data-driven approach and latest-generation AI technology, AIDA offers a concrete solution to the complexities of the sector, simplifying processes, increasing visibility, and improving profitability.

Discover how AIDA can optimize your nursery warehouse too.
Talk to our experts and start your digital transformation.

Giorgio

CEO

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